Welcome
We help Meeting Planners stage great events.
Audio/visual staging experts for association events.
Audio/visual staging experts for association events.
Rillahan & Associates celebrates 40 years of AV staging in 2026. Whether you manage a small meeting, or a large international association conference with thousands of attendees, Rillahan & Associates is ready to work with you to produce your most successful event ever.
If you manage your group’s meetings and events, let Rillahan handle the audio/visual. We have been making the AV side of events as stressless as possible since 1986. You provide the parameters of your program, and we’ll take it from there. Our key ingredient is the mix of intelligent, experienced and highly skilled “people persons,” who are great at making the latest technology work, but also making sure your presenters and attendees are comfortable with the meeting environment.
Do your events need a facelift? We can attend your event and provide an assessment from an audio/visual perspective; providing suggestions on room sets and equipment use for next year’s event.
If you're deciding between two or three properties for your next event, Rillahan can provide accurate floor plans to ensure your audience fit in the space. Hotels often provide square footage and capacity charts without taking into consideration all of your audio, video and staging needs.
Do not sign a contract that bars you from bringing in a third-party like Rillahan. If you are required to use in-house AV, you may end up paying a far higher amount for equipment and AV labor. Instead, develop your own Outside Service Contractor clause, that allows your group to engage with any reputable service contractor of your choice, to provide services such as audio-visual equipment and operation, and other similar services required at the venue during your meeting dates.

Rillahan can work directly with your venue event team to handle paperwork related to the meeting rooms, order electrical and network drops, and schedule loading dock time. These are often “hidden costs” that are not included in your budget until it is too late to negotiate the rates.

Rillahan can develop presenter communications for your event, to ensure each speaker understands the on-site presentation process.
A Speaker Ready Room is part of most events with high presentation counts. Whether you have 200 or 2,000 presentations, we can work with you to develop a plan that makes the process as seamless as possible for
Rillahan can develop presenter communications for your event, to ensure each speaker understands the on-site presentation process.
A Speaker Ready Room is part of most events with high presentation counts. Whether you have 200 or 2,000 presentations, we can work with you to develop a plan that makes the process as seamless as possible for your presenters.
Our speaker ready technicians are comfortable working with your highest-level presenters, and can offer on-the-spot PowerPoint editing, to ensure each presentation runs smoothly and exactly as the presenter would like.

Rillahan can build a Database-driven power library for your next event, with a searchable database and built-in speaker timers. We can provide the right-sized solution for your poster count.

Rillahan can “Zoom-in” your presenters who cannot attend in person, with 2-way audio and video communication.

We can provide basic slide and audio recordings, or recordings with graphic and camera windows. The content can be recorded and edited for post-event viewing, or streamed to a live, remote audience.

Rillahan provides the right screen and PA system size, based on your attendee count and meeting space dimensions. Whether you have one room or fifteen meeting rooms, we can provide the right equipment for each room.
More important than the AV equipment: We provide intelligent, experienced technicians to work with your session moderators an
Rillahan provides the right screen and PA system size, based on your attendee count and meeting space dimensions. Whether you have one room or fifteen meeting rooms, we can provide the right equipment for each room.
More important than the AV equipment: We provide intelligent, experienced technicians to work with your session moderators and handle presentation launches.
Even the most well-planned event requires last-minute changes and “thinking on your feet.” Our experienced techs have seen it all, and take pride in delivering great ideas, excellent service and flawless execution each and every time.
Rillahan & Associates celebrates 40 years of AV staging. We have been helping our clients deliver excellent events since 1986.
We believe every event production is a partnership between your organization and our event staff.While the events we produce may be large, our focus on the small details ensures a flawless production. We pride ourselves on honesty and integrity throughout the event management process, and will do whatever it takes to make your event successful.
Rillahan has been working with many of our clients for over 20 years. Most are professional meeting planners, responsible for hotel contracts, food and beverage planning, and presenter/attendee communications.
Our clients come from multiple industries including business strategy, construction, education, IT, medical, and non-profit. They handle many types of events, including annual meetings, executive conferences, sales meetings, product launches, and user group meetings.
Rillahan handles events at convention centers, conference centers and boutique hotels. Between 2021 and 2025, we have averaged 32 events per year, at locations around the world, but most have been in the U.S. and Canada.
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